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Writing and Sending Letters or Memos

The following describes how to write a letter to a single contact or lead. If you need to send a letter or memo to more than one contact or lead, use Mail Merge.

To write a letter

1. On the Write menu, do one of the following:
2. Point to Letter using Template, and then select a template from the list of recently used templates.
3. Click More Templates to select another template. If this is the first time selecting a particular template, you will be prompted with the Add Template to Menu dialog box. (Optional) Select Yes to add the template to your existing "Letter Using Template..." menu.
2. If you have not already selected a contact, click a contact when the Contact Lookup dialog box opens.

3. The Select Type of Address dialog box displays if the contact has more than one address and the template contains any merge fields from the address table.
4. (Optional) In the Letter Editor dialog box, you can type additional information or make changes to the template.
5. Choose if you want to:
6. Save the letter or memo to a file. If so, from the File menu, choose from one of the Save options.
7. Print the letter or memo. If so, click the Print button.
6. Click Save and Close to close the Letter Editor.
7. At the Create an Address Label prompt, click Yes if you want to print an address label or envelope for the letter, otherwise click No.

8. Use the Complete an Activity dialog box to edit the history information, type notes, or schedule a follow-up activity, and then click Complete.

9. If you scheduled a follow-up activity, complete the Schedule an Activity dialog box, and then click Save.

Related Topics

Mail Merge Overview

Writing and Sending an E-mail Message

Writing and Sending a Fax Message